Why Choose this Training Course?
In today's fast-paced digital environment, the shift from paper-based to electronic records has transformed how organizations manage information. Electronic Records Management (ERM) has emerged as a vital discipline that ensures the systematic control of records throughout their lifecycle, from creation or receipt through to processing, distribution, maintenance, and ultimate disposal. The shift to digital records offers significant advantages, including improved accessibility, space savings, and enhanced security. However, it also presents unique challenges, such as ensuring compliance with regulatory requirements, maintaining the authenticity and integrity of records, and managing vast amounts of digital data effectively.
This comprehensive training course is designed to equip professionals with the knowledge and skills needed to navigate the complexities of electronic records management. Participants will delve into the principles and practices that underpin ERM, explore the technological tools available for managing electronic records, and examine the legal and ethical considerations that must be adhered to in the digital age.
Over the course of five days, this program will guide participants through the entire lifecycle of electronic records, offering practical insights into how organizations can effectively manage their digital information assets. From the creation and capture of electronic records to their long-term preservation and eventual disposal, each aspect of the ERM process will be covered in depth. Additionally, the course will highlight best practices for organizing, storing, and securing electronic records, ensuring they remain accessible and usable for as long as they are needed.
Participants will also explore the evolving landscape of electronic records management, including emerging technologies such as cloud storage, blockchain, and artificial intelligence, which are poised to further revolutionize the field. By the end of this course, participants will be well-prepared to implement or enhance electronic records management programs within their organizations, ensuring compliance, improving operational efficiency, and safeguarding critical information.
What are the Goals?
By the end of this training course, participants will be able to:
- Understand the fundamental principles and concepts of electronic records management
- Gain knowledge of the legal and regulatory requirements related to electronic records
- Learn best practices for organizing, storing, and securing electronic records
- Develop strategies for ensuring long-term preservation and accessibility of electronic records
- Acquire skills in using electronic records management systems and tools
Who is this Training Course for?
This training course is suitable to a wide range of professionals but will greatly benefit:
- Records managers
- IT professionals
- Compliance officers
- Archivists
- Administrative personnel responsible for document and information management
- Legal professionals involved in records management
How will this Training Course be Presented?
This COPEX training course will utilize a variety of proven adult learning techniques to ensure maximum understanding, comprehension and retention of the information presented. The facilitator will provide interactive presentation that incorporates slides, videos, group discussion, and practical exercises to examine all aspects of the topic.
Course Outline
Day One: Introduction to Electronic Records Management
- Overview of Records Management: Traditional vs. Electronic
- Key Concepts and Terminology in ERM
- The Lifecycle of Electronic Records
- Legal and Regulatory Frameworks for Electronic Records
- Case Studies on Electronic Records Management Failures and Successes
Day Two: Managing the Creation and Capture of Electronic Records
- Types and Formats of Electronic Records
- Strategies for Capturing Electronic Records
- Metadata: Definition, Importance, and Management
- Developing and Implementing File Plans
- Best Practices for Email Management as Electronic Records
Day Three: Organizing, Storing & Securing Electronic Records
- Classification and Indexing of Electronic Records
- Digital Storage Solutions: Cloud vs. On-Premises
- Security Measures for Protecting Electronic Records
- Access Control and Rights Management
- Implementing and Using Electronic Records Management Systems (ERMS)
Day Four: Ensuring Long-Term Preservation and Accessibility
- Challenges in Preserving Electronic Records
- Strategies for Long-Term Digital Preservation
- Migration and Conversion of Electronic Records
- Ensuring Records Authenticity and Integrity Over Time
- Developing and Implementing Retention Schedules
Day Five: Disposal, Compliance & Future Trends in Electronic Records Management
- Legal and Regulatory Requirements for Records Disposal
- Procedures for Secure Destruction of Electronic Records
- Auditing and Compliance in ERM
- Emerging Technologies and Future Trends in Electronic Records Management
- Course Review and Case Study Analysis
- Final Assessment and Feedback
The Certificate
- Copex Certificate of Attendance will be provided to delegates who attend and complete the course.
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